How to Properly Set Up a Waiting Room in Your Clinic
Tips & Tricks

How to Properly Set Up a Waiting Room in Your Clinic

When you walk into a waiting room, what is the first thing that comes to mind? For most people, the answer is likely “comfort.” A clinic’s waiting room is often the first impression patients have of your business, so it’s important to make sure it’s set up properly! In this blog post, we will discuss some tips on how to make your clinic’s waiting room more comfortable and inviting for patients. 

The Importance of a Waiting Room

The waiting room is the first impression that a patient has of your clinic. It is important to make sure that it is set up properly so that patients feel comfortable and welcomed. If you want to make sure you are able to do that successfully, here are a few tips:

Hang Artwork

Hanging artwork is a great way to make your waiting room feel more inviting. It can also help to add a pop of color and make the space feel more warm and welcoming. The art should be hung at a comfortable viewing height so that patients can enjoy it while they are waiting. Art is known to be calming and soothing, so it is a great way to help patients relax and feel safe.


One of the most important aspects of a waiting room is making sure that patients can check-in easily. There should be a desk or station where they can sign in and receive their paperwork. The receptionist should be friendly and helpful, and they should be able to answer any questions that patients may have.


How to Properly Set Up a Waiting Room in Your Clinic

The chairs in your waiting room should be comfortable and offer a variety of seating options. Patients should be able to choose between patient chairs used in hospitals, couches, or even bean bags if they prefer. It is important that the furniture is not too close together so that patients feel like they have enough personal space. 

There should also be a few small tables in the waiting room for patients to put their belongings on. These can be either side tables or coffee tables. It is important to make sure that there are enough outlets near the tables so that patients can charge their devices if needed. 

Patients will likely be waiting for a while, so it is important to provide them with something to do. A selection of magazines is a great way to keep patients entertained. Be sure to offer a variety of magazines so that there is something for everyone.

Add a Play Area

If you have young patients, it is a good idea to add a play area to your waiting room. This can help keep them occupied and entertained while they are waiting. It can also assist in the reduction of tension and anxiety.

The play area should be stocked with age-appropriate toys and games. You don’t want any small children playing with dangerous toys, for example. This also helps young children to feel comfortable in the clinic setting. Make sure that the play area is well-maintained and clean.

If you have a lot of young patients, it may be a good idea to have more than one play area in your waiting room. This will ensure that all of the children can find something to keep them occupied.

Introduce Your Care Team

One of the best things you can do for your patients is to introduce them to your care team. This will put them at ease. The receptionist should be able to provide information about each member of the care team, and they should be available to answer any questions that patients may have.

If possible, have pictures of the care team members on display. This will help patients to put a face to the name.

Make sure that your care team is friendly and welcoming. They should be able to make patients feel at ease, even if they are nervous or scared.

Paint The Room in Calming Colors

The colors of your waiting room can have a big impact on how patients feel. It is important to choose colors that are calming and relaxing. This will help to reduce stress and anxiety. Some good color choices for a waiting room include blue, green, and lavender. Avoid using bright or jarring colors, as this can be overwhelming for patients. You should also avoid painting it in too many different colors. Stick to a few calming colors and use them in a way that is pleasing to the eye.

Add Some Plants

Adding some plants to your waiting room can help to create a more calming and relaxing atmosphere. Plants can also help to purify the air and make the room feel more spacious. Some plants that are known to be particularly effective at purifying the air include bamboo palm, rubber plant, and peace lily.

Make sure that you choose plants that are easy to care for and place the plants in strategic locations around the room. Avoid putting them in front of windows, as they will block the natural light.

Use Soft Lighting

One of the best ways to create a relaxing and calming atmosphere is by using soft lighting. This will help to reduce stress and anxiety levels in patients.

You should avoid using bright or harsh lighting, as this can be jarring and overwhelming for patients. Instead, opt for soft, diffused light. If possible, try to use natural light. This can be achieved by placing lamps near windows or by using skylights. Another option is to use LED lights, as they provide a soft and diffused light.

Make Sure the Temperature is Comfortable

It is important to make sure that the temperature in your waiting room is comfortable for patients. You should aim to have a room temperature of around 72 degrees Fahrenheit.

If the weather is warm, you may want to consider using fans or air conditioning to keep the room cool. If it is cold, you may want to use heaters to keep patients warm.

In conclusion, there are a few things you can do to create a relaxing and comfortable waiting room for your patients. By following these tips, you can create a waiting room that is welcoming and relaxing for all of your patients.

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