If you’re like most business owners, you’re probably trying to save money on every aspect of running your company. One place where many companies can save a lot of money is in the storage of their documents. While it may seem like a good idea to store your company’s records in your office building, there are several reasons why it’s actually more cost-effective to use a commercial storage facility instead. This article will explain some of the benefits of using these facilities to store your business documents. Read on.
Security From Unauthorized Access
Commercial storage facilities are equipped with security cameras, officers, and strict protocol to ensure that your documents are secure. No one wants their business documents to be accessible to the public or anyone else without permission. This is why these facilities take steps to ensure that they’re not available to any unauthorized person who might want them.
Convenient access is often overlooked when choosing a document storage facility. Commercial storage facilities offer 24/7 access to documents and the ability to retrieve and deliver documents at any time of the day or night.
It can be extremely inconvenient to wait until regular business hours to retrieve or send out important documents, especially if they require immediate attention. If you need your documents immediately, commercial storage facilities will allow you to pick them up in the middle of the night if necessary.
Protect Documents From Spills and Fire Hazard
Commercial storage units are designed to protect documents from fire and water damage. They’re also climate controlled, so your files will be kept safe in a consistent environment. Most commercial storage facilities are well-lit, accessible 24/7, and in secure locations.
Offer More Space to Store Documents
When you choose a commercial storage facility to keep your business documents, you can expect them to have large quantities of square footage for storing your files. This means that you won’t have any trouble finding the space for all of your items and making sure that everything is kept safely out of harm’s way until it’s time for them to be moved again.
Moreover, these facilities often have security guards who oversee all areas, ensuring that no one enters or leaves without permission or authorization from whoever owns their specific unit within the building (which could potentially be someone else).
The only exception would be during normal business hours when employees come in with deliveries and pick-ups – but even then, these people are still closely monitored by surveillance cameras, so nothing goes missing without anyone knowing about it.
Saves Money in the Long Run
You will save money in the long run if you don’t have to hire additional staff to monitor your company’s documents. In addition, you will also save money on electricity, water, and gas bills as the building is more energy efficient than a traditional office space.
The facility will deploy storage solutions such as wire storage racks and pallet racking. These are some of the most efficient storage solutions available today, allowing you to store a large volume of documents in a relatively small space.
The wire storage racks will also allow you to customize your system with various shelf sizes, while pallet racking allows you to stack your boxes vertically. This will allow you to maximize the space in your facility while keeping all your documents organized and easy to access.
Commercial storage facilities are great for storing your business documents. They provide security from unauthorized access, convenient access to your files and equipment, protect your documents from spills and fire hazards and offer more space to store items that need to be kept dry or in dryer climates.
Businesses of all sizes need to keep up with filing and recordkeeping requirements, so why not take advantage of the benefits offered by commercial storage units?